A feature created by HSJ in co-operation with Luton & Dunstable University Hospital, written by Claire Reed, HSJ.
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Reliably meeting the four-hour A&E target – under which 95 per cent of patients should be treated, assessed or discharged within four hours of their arrival in the department – is now a year-round worry for many healthcare leaders.
For staff in some emergency departments, it is a goal which has come to be seen as impossible and a source of near-constant demoralisation. After all, England as a whole last hit the target in July 2015. But at Luton and Dunstable University Hospital Foundation Trust, it is a goal which is not only consistently met: it’s consistently exceeded. In May 2018, the care of 98.4 per cent of patients arriving at the A&E department was completed within four hours. It was pretty much the same in May 2017. And the year before that.
So how have they done it? What are the ingredients for their success? And what aspects might others be able to emulate? Those working in the local clinical commissioning group (CCG) and community provider point to the value of a whole system approach, with as much emphasis on what happens at the back door of the hospital as at the front, and the need for strong communication.
Tackling the accident & emergency challenge
Jonathan Patrick, CEO, Consultant Connect
Management consultants are fond of the phrase “boiling the ocean”. People who are guilty of ocean boiling are those who take on a task that can’t realistically be accomplished because it’s so huge. Better, management consultants say, to take a single cup of water at a time and boil that. Then you can see how the ocean might one day be boiled.
A&E is one of healthcare’s oceans. The task of managing an increasing number of patients safely and efficiently against a background of limited resources is fiendishly complex. Do the patients coming in need to be seen in hospital? Do you have the right physical premises and facilities to deal with them? Are your systems helping enough? Do you have the right people and enough of them? The answer to all of these questions is probably “no”. So what can you do? You can start boiling cups of ocean, breaking down the challenge into manageable chunks and tackling them one at a time. Consultant Connect is one such chunk. Our approach of giving GPs immediate telephone access to local hospital clinicians helps make sure that patients get the right treatment faster, often without needing to go to hospital. It addresses one part of the challenge – making sure the patients coming in need to be seen in hospital – but it isn’t an answer on its own. High performing hospitals, like Luton and Dunstable, recognise the need to boil lots of cups of ocean.
When Caroline Capell discusses how Luton and Dunstable University Hospital Foundation Trust manages to perform so consistently well against the four hour A&E target, she returns to one word time and again: filters.
‘We’ve got many filters in place to stop you [inappropriately] going to A&E in the first place, and then once you’re at the hospital there are other filters,’ explains Ms Capell, Assistant Director for Unplanned Care in Luton.
The trust is one of the most consistent performers against the target to have 95 per cent of patients treated, assessed or discharged within four hours of arrival at A&E. In May 2018, 98.4 per cent of Luton and Dunstable A&E patients were seen within four hours.
And, according to Ms Capell, this performance is all down to that filter-focused approach. In the emergency department itself, there is a streaming pathway by which around a quarter of the activity is immediately filtered to an urgent GP clinic. There’s a clinical navigation team too, its members focused on quickly identifying patients where the necessary course of action is immediately clear – and so speeding up an admission, an assessment or a discharge. But when it comes to meeting the four hour target, Ms Capell says ‘it very much starts from outside of A&E.’ She explains the trust has a GP liaison team, staffed by nurses who offer advice on the most appropriate support for a patient.
‘If a GP wants to send a patient in, they will go through that team first. That allows the acute trust to know what’s coming, but also makes sure it is the best place for the patient to be.’
Whole system approach
The GP Liaison team is led by Sally Shaw, who though employed by Cambridgeshire Community Services NHS Trust is based at the acute trust. And the team sits within discharge services: which hints at another ingredient said to be crucial to Luton and Dunstable’s A&E performance.
‘If you split my team up, we do the front end and the back end,’ explains Ms Shaw, service manager and lead nurse for community liaison/continuing healthcare on the integrated discharge team. ‘The front end is the GP liaison bit and admission avoidance. But then if a patient comes in, we track them through the system to say: “They’ve hit the ward, they need some support [when discharged]”.’ The trust also has discharge coordinators on every ward. Stresses Ms Shaw: ‘You almost need to look at your discharges before your A&E. Because your discharges free up the beds that your A&E patients will need to go into. You can’t do it in isolation, and you need to draw on all your partners that you can possibly draw on.’
It is an opinion shared by Siva Anandaciva, Chief Analyst at The King’s Fund. He has studied performance against the four-hour target for many years, and says there are three things each high performer has in common.
‘One is that they don’t look at A&E as an A&E department issue – they look to the rest of the hospital. Next is that they look to the rest of the system. And the final one, probably an underplayed factor, is relationships between commissioners and providers.’
Indeed, Mr Anandaciva says he is consistently surprised by ‘how much of this is based on the quality of personal relationships.’ ‘I saw one trust that had a great winter, and one of the two things they ascribed it to was that one of the consultants on the medical assessment unit gave his phone number to the leader of the primary care collaborative and said any time you’re unsure of something, give me a call.’
At Luton and Dunstable, the GP liaison setup has been in place for about a decade. But in 2015, a formal phone line was put in place in partnership with private provider Consultant Connect. Nurses from Ms Shaw’s team answer calls on a rota, and if one member isn’t available, the system calls the available next person on the list until the call is answered. A similar but separate setup is in place for paediatric patients, with GPs able to connect to consultants for advice.
Considering the GP liaison for adults, Ms Shaw remembers:
‘Historically, we had GPs constantly telling us that it was taking then 20 minutes to get through because they had to go through the switchboard, switchboard had to bleep us, and then just by sheer frustration and to clear their surgery they would say to the patient: “Go to A&E.”‘ ‘We don’t have that situation now. We take an average of 550 calls through the Consultant Connect phone line every month, and we answer those calls within 30 seconds on something like 97 per cent of patients.’
And in 81 per cent of cases, patients are navigated for assessment or diagnostics rather than to A&E.
Some ingredients for Four-Hour success
- You need the basic conditions in place: ‘I’ve seen some trusts that have really good operational processes and good strategy, but they don’t have the bare minimum to get in the game of meeting the target,’ reports Siva Anandaciva, Chief Analyst at The King’s Fund. ‘So you’re talking about the basics of headcount, and capacity of department.’
- But if you don’t have them, go with a Plan B: ‘Trusts I’ve seen meet the target, or meet a performance trajectory, have a sense of agency,’ says Mr Anandaciva. He points to a trust in the Midlands at which leaders realised they were never going to be able to get enough junior doctors for A&E, and so created an advanced nurse practitioner role to meet some of the need. ‘It’s working with what you’ve got, but looking at all the professions you can use.’
- If you’re a commissioner, find incentives for service development: In the short term, Caroline Capell knew expecting staff to provide formal phone advice for GPs may represent a worrying change for some at Luton and Dunstable University Hospital Foundation Trust. So she incentivised it. ‘In 16/17, I developed a CQUIN for GP liaison, and for the paediatric pathway,’ says Luton’s Assistant Director for Unplanned Care. ‘That enabled me then to set up those stronger pathways, but also incentivise the hospital and GPs and the community side for the year. Now we don’t fund them at all – it’s a business-as-usual pathway.’
- Get everyone involved: Muses Mr Anandaciva: ‘It seems crazy to me that some parts of some hospitals still see A&E flow and performance as a function of the performance of the A&E department rather than a function of the whole hospital, the whole system. Really from the clinical director to the chief operating officer, everyone from the matron on the discharge lounge to the porter in an ambulatory care lounge – it’s on them to improve patient flow.’
All that said, Deborah Ward – Senior Analyst at The King’s Fund – points out that the names of the top 20 and bottom 20 of A&E performers generally aren’t consistent. ‘It’s very variable, and I think it’s a testament to the variety of factors that can impact on your A&E performance. To be able to assess and manage all of them at the same time is perhaps a big ask.’